Create a New User Profile
Before you submit any materials, please fill out the User Profile form
(all data is confidential). This form will enable you to expressly fill
out the submission forms and stay informed about upcoming events. You
will also be able to track your submissions and memberships when you
Choose your Conference:
When you access the Conference Submission Form, you will choose the
appropriate conference from the pull down menu. You will then be able
to create a new submission, or edit an existing one.
Academy, Title, and Abstract:
The form components are fairly self-explanatory, but we will outline
them for your convenience. You will choose the Academy to which you
wish to submit your paper (if you are unsure about the appropriate Academy, please see the Academy Overview page).
You will enter your paper’s title in the title box in ALL CAPITAL LETTERS. Next, simply copy
and paste the abstract of your paper into the Abstract text box. Please
note, by filling out the Conference Submission Form, you are warranting
that the work is original and has not been published previously.
The next section is where you enter the author(s) names and
affiliations. Your name will appear there by default, and you can add
other names and affiliations to the list. Please be sure to spell out
names and affiliations rather than use abbreviations here, as this
information will appear verbatim in the Conference Program. When you add authors, their names will appear below yours in the author
list. You can use the arrow buttons to move author names up or down to
correct the order of authorship. IMPORTANT - Please make sure that all authors’ names are listed and spelled correctly before you submit the form.
Unless you are an Internet participant, you will be asked to choose your
presentation time for the paper. We ensure that every author receives
their first choice of presentation time (in rare circumstances we rely
on the second choice). You can go back at a later date and edit your
submission details, but slots are assigned on a first registered, first
choice basis, and slots fill up quickly. Consequently, we encourage you
to register quickly and to be careful to choose the presentation slot
which will fit your travel plans. You should make your travel plans
based on your first choice of presentation time.
Attaching a Proceedings version to this form is now required. Therefore, you must format your paper according to the Publication Guidelines for Proceedings before submitting. If you wish to use only your Abstract as your Proceedings version, it will also need to be formatted accordingly and attached here. If you do not wish to have a version of your paper published in the Proceedings, please submit a document that says, “No Proceedings.”
Please DO NOT submit your full paper through this form unless you plan to use it as your Proceedings version. Keep in mind there is an extra page fee for Proceedings papers over 5 pages. You can send in a different version of your Proceedings at a later date to replace this version. However, updated papers must be submitted prior to the conference submission deadline to avoid a late fee.
*We can format Proceedings papers for a fee of $5 per page. Please use the Payment Processing page for payment information.
At this point, you will submit the abstract and Proceedings for
referee board will consider your abstract and we will respond with a
decision with respect to your presentation of the paper at the
conference within 3 days of your submission. If you do not hear from
us within 3 days, please email the Executive Director to check on the
status of your review.
Accelerated Journal Review
Conference Registrants are entitled to submit manuscripts to the
Accelerated Journal Review (AJR) process. After registration, you will
receive instructions about how to submit your full paper for AJR. The
Accelerated Journal Review process is a double blind peer review
conducted by members of the appropriate Journal Editorial Review Board.
These Boards strive for a 25% acceptance rate. Authors will typically receive reviewer feedback from the AJR within two
weeks, of their submission. Feedback from the AJR process
tends to be more limited due to the short period for review. Depending
on the outcome of the reviews, authors are welcome to revise and
resubmit their papers for another accelerated review prior to the
conference. All reviews will be finalized by the end date of
Every Conference Registrant is also entitled to submit their manuscript for Award
Consideration. The process for submitting a paper for Award
consideration is the same as the process for submitting a paper for
Accelerated Journal Review (AJR). Papers submitted for Award
consideration will be sent to the Awards Committee for the Affiliate
Academy in which you are participating. These Boards operate
independently and they are different from the AJR Review Board. That
means that the Awards Committees and the Editorial Boards may reach
different decisions with respect to a manuscript. These committees tend
to choose one, or sometimes two or three papers for recognition.
Authors of the papers approved by the respective Awards Committee are
recognized at the meeting with the presentation of an engraved
Distinguished Research Award plaque. Generally, these decisions are made
one week before the conference meeting.
As mentioned before, Proceedings versions must be formatted according to the Publication Guidelines,
even if they are only one page abstracts (we can format Proceedings
papers for a fee of $5 per page. Please use the Payment Processing page for payment information. However, there are NO formatting requirements for Award
submissions or papers sent for Accelerated Journal Review. We do
require that full papers contain a cover page with the paper title,
author names, affiliations, and at least one email address. This cover
page will be removed before the file is sent out for review. We also
ask that the full version of the paper be single spaced. Cases must
include a corresponding Instructor’s Note as well.
Each conference participant who plans to attend the conference is
required to pay the registration fee, and at least one author on every
paper is required to register. Late registration fees may be applied in
cases where papers are submitted after the conference deadline. One
paper is included in the price of registration, and there is an extra
paper fee of $50 for each additional paper. There is a $25 extra page
fee for Proceedings versions over 5 pages (there is not a page limit on
Award/Journal submissions). Please Note: Papers can NOT be considered
for Accelerated Journal Review, Awards, nor be included in the
Proceedings unless at least one author per paper has registered. Registration forms can be found on the Conferences page.
At this time, authors are NOT required to be members of a given Academy
in order to submit a paper for Conference, Awards or Accelerated Journal
Review. If a paper is accepted for Journal publication, ALL authors on
that paper are required to become members of the Academy associated with
the Journal in question. Memberships are good for one year and provide
access to the online Journals associated with that Academy, and allow
members to publish papers in the respective Journal during that year.
Members will also receive a discount on hard copies of the Journals in
Direct Journal Submissions
The direct submission review process
is a double blind peer review conducted by members of the appropriate
Journal Editorial Review Board. In general, these Boards strive for a
25% acceptance rate. The review time for direct submissions is
approximately 8 to 10 weeks. These reviews tend to be more in depth
than the AJR, and authors are given the opportunity to revise and
resubmit depending on the reviewer feedback.
To submit your paper for
direct consideration, please use the online form Direct Journal Submission (DJS) form
(the contact author will need to have a user profile and be prompted to log in to
access this form). You will receive a confirmation email at that time
to let you know that
your submission has been received along with a tracking number to use
for future inquiries. This form will be deactivated during periods of
time when we are not taking any new direct submissions.
Direct submissions are accepted between conference dates, and are cut
off in the weeks surrounding each of our four conferences. Though dates vary
due to changing conference schedules, in 2014 we will be accepting direct submissions during the following months: January, February, May, June, August, November. These dates are subject to change, but you will be notified when trying to access the DJS form.
Accepted Journal Submissions
Details on submitting an article that has been accepted for Journal publication are included in the acceptance letters sent to the authors at the time of acceptance. There are a few prerequisites (also described in the acceptance letters) that include:
Once submitted, the papers go into the publication queue. Though actual publication times (approximate time from submission to publication) can be up to 9 months, we are in the process of implementing a "Publish on the Fly" approach where authors will be notified when their paper is folded into a Journal in process. That means citation information and reprints will be available much sooner than the publication date. This is being implemented in the Spring of 2014 and we look forward to a great response from our members and authors.
- Formatting the paper according to the Publication Guidelines (or making arrangements to have it formatted by our team for a fee)
- All authors must become members of the Academy associated with the Journal.
- All authors must agree to the terms of the Publication Agreement (a check box on the form indicates the terms have been agreed to).
- The final step is to submit the paper online (a link to the form is included in the acceptance letter).